Enter and manage expenses in QuickBooks Online
expense report quickbooks easily

Don’t forget to click the Run report button underneath to reflect the changes. As reports are the purpose of this article, we’ll focus solely on the first category for the duration of this article. You can access the Reports center from the menu to the left. According to the survey, younger self-employed workers (ages 18-44) today spend less money on their businesses. The highest percentage of 18- to 44-year-old respondents spends between $1,000 and $5,000 on their businesses each year. Meanwhile, the highest percentage of older respondents (45- to 54-year-olds and older) spends between $5,000 and $10,000 a year on their businesses.

It is imperative to have the right set of accounting tools for businesses to manage their finances in today’s world properly. QuickBooks is an expense management solution that has many significant benefits for small and medium-sized businesses. Choosing QuickBooks expense reports is the best method to check your income and expenses.

All the employees need to do is simply login to their account and fill in the expense report. Furthermore, they can capture images of the expense receipts and upload them, thus getting rid of the worry of losing paper receipts. As a small business entity, preparing expense reports in Microsoft Excel is easy. But as your business grows along with the number of expenses, you need to shift to an expense tracking software. QuickBooks doesn't require you to manually enter expense reports for your company. The reports are created using the Reporting section of QuickBooks automatically.

What version of QuickBooks works with Connect to QuickBooks?

This influences which products we write about and where and how the product appears on a page. Here is a list of our partners and here's how we make money. When the file opens, select File, then select Save As to save the file where you want it. Want to take your reports out of QuickBooks and analyze them in Microsoft Excel? You can export reports as Excel workbooks (.xlsx), CSV spreadsheets, or PDFs. Find the desired report on the dropdown list and adjust any details if needed.


You can find these same options for saving your customized income statement by clicking the “Memorize” button at the top of your profit and loss report. Once you’ve determined the basic format for your income statement, you’ll have the option to customize it further. QuickBooks has made customizing your income statement easy. With a few clicks, you can choose between cash and accrual basis, determine the date range for the report and customize which columns appear on the report.

Track What You've Spent: Expense Reports

With QuickBooks, companies can connect multiple bank accounts to monitor their transactions. It also automatically downloads and organizes past transaction records. For accountants and employees, creating and approving expense reports and reimbursing employees is a hassle when using Excel sheets. To help fix this, Quickbooks can be integrated into Fyle for easy export/import of various expense reports and analytics. If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. You can save your customizations by clicking on the “Save customization” button at the top right corner of your income statement.

Open the saved xlsm file and enable macro settings , then select the ADD-INs tab. To customize your workbook settings, select Options/Settings. You can set your report preferences to change the file type that QuickBooks exports (.sylk or .xlsx).

Make it easy to get reimbursed

Simply snap a photo of a receipt and QuickBooks Self-Employed will attach it to the expense it matches. When it comes time to file taxes, receipts are stored and ready to use. I recognize how the relevance of this feature to you and your business. Thus, in the meantime, you may consider searching for third-party applications that integrate well and provide expense reporting.


In fact, most self-employed workers prefer to endure typically scary hypotheticals like clowns or flying. While classified balance sheet cards are a solution for some, 10% of self-employed workers said a business loan would be their fallback. And 10% said an unexpected expense of that size would put them out of business. About 14% of self-employed workers say they never charge business expenses to their personal accounts, while nearly a third (31%) say they always or often do. On the other hand, 33% of self-employed workers say they never make personal purchases from a business account, and 22% say they always or often do.

You can even share these reports with your accountants to get a better understanding of the financial standing of your business. Liabilities and get an overview of the financial position of your company. Accordingly, such a template provides useful insights about the financial position of the company to the various stakeholders such as the investors and creditors. It compares the projected figures with the actual amount, thus giving you a clear picture of the gap between budgeted versus actual income and expenses. Simple Expense Report Template is a simple sheet that records the date, expense time, and a total of each of the expenses.

  • Users of Google Sheets are also at a disadvantage as the process of importing .xlsx files into Drive is clunky and time-consuming.
  • Use the filters on the left to add additional filters for products that have integrations with QuickBooks.
  • Create and customize an income statement to fit your business's needs, then save, print or send.
  • To review your file data on the preview screen, just click on "next," which shows your file data.
  • The importance of keeping receipts stored and accessible cannot be overstated.

Select an employee or supplier from the list, then select Next. Make sure your QuickBooks company file is open when you do this. The Summarize Payroll Data report has info about state wage listings, the 8846 worksheet, deferred compensation, effective dates by item, and YTD reports.


Expense Reports are requests for reimbursement of expenses incurred by employees who are submitting such a report. These are the sub-totals for each type of business expense included in the Expense Report. This turns out handy for the bookkeeper to update such information into your accounting software. This is a brief account of what each of the business expenses are all about.

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There are two budget reports available in QuickBooks Online, both nested under the Business Overview category. An interesting thing to do would be pulling all time entries available with Coupler.io and building a productivity report in your spreadsheet. With a bit of time at your disposal, you could also export the data into a tool like Data Studio and build a wonderful, self-updating productivity report there. You can adjust it to some extent, save it as a custom report or schedule recurring reports to be sent to any email address. Depending on your needs, a direct export into a spreadsheet may prove to be more useful – especially if you plan to work with this data further.

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Since such expenses form part of business spending, the employees request expense reimbursements from the business entity. Accordingly, such requests are made by the employees in a document known as the Expense Report. These expenses are unavoidable for they need to be incurred to run the business. Keeps everything organized and easily tracks income and expenses without time-consuming spreadsheets.

Visit us again should you need more help with your QuickBooks account. Take a picture of your bill or receipt on your mobile device. In the Payment method field, select how you paid for the expense. In the “Company and Financial” section, choose the desired report.

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Tags can be applied through the American Express® Business App or directly to transactions through your American Express online account. Tags applied to a transaction through the app will appear on your online account. Tags applied to transactions on your online account will automatically appear in the American Express® Business App, as well. From new accounts in QuickBooks to expense reports and invoices in Expensify, all data is reflected in realtime.

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