What Is a T-Account for Small Business?
What are T-Accounts

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  • T-accounts can be extremely useful for those struggling to understand accounting principles.
  • We also have an accompanying spreadsheet which shows you an example of each step.
  • T Accounts are also used for income statement accounts as well, which include revenues, expenses, gains, and losses.
  • This means that a business that receives cash, for example, will debit the asset account, but will credit the account if it pays out cash.
  • Fourth, T-accounts don’t give you much information about trends over time.
  • The general ledger is divided up into individual accounts which categorise similar transaction types together.
  • This general ledger contains the full list of every transaction that occurs in your business.

Then, the two involved accounts are your cash account and your revenue account. I’m going to go through a really easy example to show double-entry accounting using T accounts in action. Let’s say you just sold a one-year premium subscription for $20,000 and your client paid in cash.


One account will get a debit entry, while the second will get a credit entry to record each transaction that occurs. T-accounts are used to track individual account balances and transactions, while trial balance summaries are used to ensure the overall accuracy of a company’s financial records. A T-Account is a useful tool for simplifying the process of keeping track of transactions in accounting.

The debit side is on the left of the t-account and the credit side is on the right. A bookkeeper can quickly spot an error if there is one and immediately fix it with the help of this visualization. This account structure makes it easy for companies to track their finances and understand how they’re progressing financially over time.


In Section 2.3 we recorded the consequences of these transactions in a balance sheet for Edgar Edwards Enterprises dated 6/7/20X2. As there were only six transactions, it was probably not too difficult. However, many enterprises have to record hundreds of transactions per day.

Consider the word “double” in “double entry” standing for “debit” and “credit”. The two totals for each must balance, otherwise there is an error in the recording. The bottom set of T accounts in the example show that, a few days later, the company pays the rent invoice. This results retail accounting in the elimination of the accounts payable liability with a debit to that account, as well as a credit to the cash account, which decreases the balance in that account. Furthermore, the number of transactions entered as the debits must be equivalent to that of the credits.

Journal Entry 1

If the software is set up properly for a business, the trial balance will always be in balance. Before computer software became the norm for bookkeepers and accountants, business was tracked by way of handwritten journals https://www.globalvillagespace.com/GVS-US/main-features-of-bookkeeping-and-accounting-in-the-real-estate-industry/ using T-accounts. Each account listed debits and credits, on the left and right sides of the T-account page, respectively. Every transaction was entered twice, once as a debit and once as a credit, in two accounts.

What are T-Accounts

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